Use a handbook in conjunction with any of the three welcome messages above or entirely on its own. Video is a powerful way to impart information or get corporate messages across. SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. Modern intranet solutionsnow offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. First, set up the announcements list. And managers have more oversight of where things are at and any potential bottlenecks. However, be careful not to overdo the number of child pages. Workers can connect via live chat. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. Heres an example of how you could use video in your intranet. Page permissions mean you can easily restrict access in conjunction with your existing cloud-solution permissions. Only the critical high-level tabs are shown. Make sure buttons and menus are finger-friendly. Create your own customized forms using the intranets easy forms builder with drag and drop fields. 9 Company Intranet Examples. Not all of your users require access to edit the spreadsheet data directly. Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet presentation. Managers also have more central oversight of the teams collective skills with employee profiles. Other HR Teams made the switch from Workplace. Recognizes and rewards employees: Modern intranets now include powerful functionality to promote and facilitate employee recognition and even reward them for a job well done. The following section shows, In the present-day digital age, it is important to have a tool that keeps your company connected. No coding required. Our library of Intranet samples covers templates that can be useful for industries like healthcare, real estate . Page permissions restrict who can create and edit content. IA is all about improving the findability and discoverability of the intranets content to enhance users overall experience. Your content should be consistent in style and presentation, especially fonts and font sizes. Announcement Email Sample with Example. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. Try to include white space in your design to break up the text and present a minimalist look. Fast and highly responsive, the best intranets are using instant messaging to enhance internal communications. You will find lots more tips and advice on intranet design within our blog. Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. Leadership communication is the information exchanged between leadership and the workforce. Upload files, videos, and images. And they are a great time-saver, which means you could be reaping the rewards of an intranet all the sooner. Use the intranets simple administration tools to restrict forum access to relevant personnel. The best part is that communication moves in both directions. Employees on the move and remote workers can still benefit from the improved processes and communications that your intranet brings. Tips for Writing Email Announcements. Over 150 remote employees from six businesses across the UK use Glasscubes as an intranet solution. This can help drastically improve another employee engagement-wiseserious office environment and guide leadership as they work to create a dynamic culture. Visual appeal is essential. The answer is probably too much. In the present-day digital age, it is important to have a tool that keeps your company connected. And you can easily turn notifications on and off. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. Accordions and expanding text are perfect for mobile-responsive intranets. Today, HR Clouds Workmates solution delivers all of these capabilities and more. Leveraging profile data via Active Directory data, permissions and site memberships, preferences and subscriptions, means that a person can have a homepage that is full of content that is truly relevant. Organizations relay these kinds of announcements in a variety of formats . Or make it completely mysterious. drive productivity to new highs. This also opens up a whole range of options. Its essential to carefully consider how content will translate to the smaller screens of smartphones and tablets. Anyone who has developed a Company Intranets: Revolutionize Your Business In 2023, Internal Website: Uses, Features And Setup, Intranet Development: Making Life Easier For An Intranet Developer. Transform your company culture, cultivate your people and help retain the highest performing talent. One of the keys to working more efficiently is to get a single communication system. Teams are free to manage their own pages. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. Test drive your mobile intranet design before going live to ensure its fit for purpose. Post on Social Media. 2. organize a photo day when all employees will have their intranet pictures taken by a professional. [Employee name] will be responsible for [brief description of . Use the employee profiles tool to support collaboration by showcasing workers experience and expert knowledge. And its a vital lifeline for remote employees. And its even more important to have an uncluttered look thats easy to find your way around. You can also quickly identify any duplicate content and rationalize information across the entire site. This example shows how you can group forms in a single area on your intranet, providing easy online access. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. A clunky, Results that add up where it matters most: your bottom line. Most of us are familiar with the concept of a corporate intranet by now. have a countdown to launch day. There are many types of Intranets your organization may benefit from. And from an organizational perspective, how much time is wasted searching for files and documents? Therefore, its a good idea to put all the vital information on the left-hand side of the intranet page. Happy Hour 3: Set up new hires at separate tables and announce it's time for "New Hire Hot Seat.". For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. its home page. Create employee engagement surveys within your intranet with the simple-to-use forms builder. 1. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. Organizational charts and contact databases: These are very helpful, especially for communication across departments. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. A practice run means you can check how well the content is working from a mobile perspective. Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. Fully integrated into your intranet and with seamless access to all features, team chat will add value to your internal communications. And explanatory notes about how to complete the spreadsheet and why the information is required can be displayed alongside. Simple to use, CSS makes designing your intranet page easy, including colors, fonts, margins, and layout. 10. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. Theres only one way to find out ask them. Remote working has exploded since the onset of Covid-19. The user is drawn in and is invited to explore further. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. After two months of hard work and dedication, we are delighted to officially announce the launch. The example below is in IT; however, it could be HR forms or approvals the choice is yours. T he company intranet is a powerful tool that leading workplaces rely on to operate everyday. Sometimes dismissed as ancient relics, company intranets have come a long way since their first appearance in 1994. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. Follow the same process for other departments and any centralized data that all staff need to access. Employee disengagement is a proven major cause of increased rates of absenteeism and low productivity. The staff directory allows employees to see who is online. We discuss how to keep your intranet engaging. The interactivity features so commonly today were virtually unknown. Doing so gives the intranet an identity and can assist in conveying your company vision and values. 3 Examples of How Different Industries Use Intranet. The interactivity features so commonly today were virtually unknown. Highlighted in this example are just a few of the wide range of choices available. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. Page header images and banners at the top of each page are a great design feature. 2. But, that doesn't mean your intranet pages need to be dumping grounds for outdated information. All the best-of-breed intranets have a simple, minimalist look that is easy on the eye. The design of your intranet could well be the difference between success and failure. Employees shouldnt have to work hard to read the text or locate information, so be careful in the choices you make. Use them to add or delete users and assign permission rights. You can upload documents, images, or videos for instant sharing. This decreases communication issues and increases morale, engagement, and productivity. The power of possibility . Search for jobs related to Intranet announcement examples or hire on the world's largest freelancing marketplace with 20m+ jobs. The homepage also has a brief mission statement. Body: Greetings! Employees use it to work on projects, read company announcements, and find files. Announce your new release with a product email - Send it 5 days before the product launch. Collaborating on projects. Whats more, it doesnt have to be all about work, all of the time. From quick tips and how-to tutorials to CEO vlogs, the possibilities are endless. They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. When it comes to the intranet, it's hard to top Happeo, an all-in-one intranet solution that makes it easy to create, share, and find information. Too many intranet pages and you run the risk of the site become overly complex. Keep the navigation intuitive and straightforward to avoid a frustrating user experience. Example #3: Social feeds in real estate. We continue to work hard to empower people at every level of the organization to engage across Microsoft 365, and we're excited to announce new capabilities even more capabilities across the entire intelligent . Essentially, intranets are increasingly used to ensure strategic alignment, achieveemployee engagement, and act as corporate memories. Page, section, and content headings need to be specific and relevant. The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. Employee profiles help workers to get to know each other, especially during onboarding. Clinked. According to the SHRM/GloboforceEmployee RecognitionSurvey, peer-to-peer recognitionis 35.7% more likely to have a positive impact on financial results than manager-only recognition. Well also look at how modern employee communication and engagement platforms extend the capabilities and benefits of the intranet models of yesterday. The homepage sets the tone and expectations for the whole site. Acting as navigational shortcuts, quicklinks provide easy access to popular content and tools. Intranet-based IM streamlines collaboration, connects distributed teams, and speeds up decision-making. It means staff can communicate and collaborate in real-time even if they are many thousands of miles apart. Thats why weve outlined ways that three different industries can use a corporate intranet to optimize your teams communication and collaboration. An easy-to-follow dropdown menu sets out the available tools. In the intranet example below, the organization has given the site a name: The Hub. This helps with developing an identity for the intranet and positions what the site is all about. As a Content+Cloud company, we drink our own champagne and use Fresh as our company intranet. Conversations are stored within your intranet and can be accessed from anywhere, even remotely, making forums an essential collaboration tool. Most people prefer images and diagrams over big blocks of text. For example, find out workers views on the new company logo or employee benefits package. This is an important distinctiona recent. Each page serves a specific purpose. You may be surprised to learn that modern internet solutions have evolved beyond traditional webpage frameworks to offer more functionality and deliver a wide range of new benefits. Very cost-effective when bundled with other Microsoft 365 products. You can then embed the video in an iframe or widget on your intranet. Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. Its intranet, Home, supports a global workforce of over 135,000 employees. Interactive tour. When it comes to intranet design, less is often more. Employee Engagement, Comms and Recognition. A reward program where employees can receive gift cards branded corporate items or other thank-you mementos can also be created. Check out the example below for some ideas to get started. The Purpose of the Modern Intranet. Gather ongoing feedback on specific issues with a snap poll. User colors and different fonts and font sizes to highlight the main headings from sub-headings. Instead, think about breaking the links up into logical sections using expanding and collapsing content areas with specific sub-headings. Keeping it fresh with new content, features and up to date news will give your employees a reason to return. This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. The current work environment is radically different compared to 20 years ago or so. Create a short video reel highlighting the new intranet with positive comments from your intranet project team (which should ideally include executives and your management team). Your employees will be the people who use your intranet and . And it should be obvious what the problems or pain points are that each page is resolving. Looking for some intranet design inspiration? To learn more, view our blog guidelines now. Common menus, overarching news items, and CEO messages often have a bonding, unifying effect on the workforce. Intranet examples: How these top companies use Happeo. Employees can publish a post at any time to officially thank any other employee. Corporate Intranet Portal homepage. This is a good option for frequently used sites or external systems that dont need full integration, such as a time tracking app or cloud payroll system. Its a central hub designed to make it easier for employees to access all they need to get the job done. Users simply click on the tab for a full menu of options. It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. However, often its a different story with their internal versions. It is the fastest and easiest mode. Display an interactive tour highlighting key functions of the new intranet. Employees can also post memes and hashtags to their social feed, all to increase camaraderie, collaboration, and teamwork. 2. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. 1. The intranets notifications tool is a very handy feature. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. Its simple and easy to use. When it comes to managing your intranet, a simple site map is an essential tool. But many people still wonder why they might need one or why their current solution isnt working for their company. A wide variety of industries from only four countries were represented this year. The intranet will be the go-to platform for staff. Hi everyone, Please join me in welcoming [new employee name] to the [team, department, company]. 7. Social networking and employee advocacy: Dont underestimate the value of integrated social media sharing capabilities. Drives collaboration: By providing centralized access to the tools and information workers need to perform their jobs, employees can find what they need and work better as collaborative teams. Company news and announcements. On the smaller screen format, they work much better than mega menus. Its also a popular tool with recruits, and many companies have made it part of the onboarding process. And its harder for employees to work out whats important and find what they need. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. Amplify the office atmosphere and experience through increased employee recognition and engagement. Forum members are automatically notified about a new post without the need to directly login to the forum. Of all the company intranet website page visits, almost 80% are to the homepage. New employee announcement sample 2: Good morning everyone, I have some great news to share. The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. Today at the SharePoint Conference, we announced several new innovations for the intelligent intranet, powered by Microsoft 365. The main button the call to action invites employees to access online chat. This example has identified quick links with an engaging icon. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . Improves efficiency: Intranet virtually eliminates the need for cumbersome email workflows that waste time and lead to version issues and confusion. For example, an explainer video outlining safety and health policy is far more engaging than a dull and weighty manual. Unlike email, intranet users can verify that announcements get read through analytics or by using push notifications. All you need to do is select the appearance tab and click on the color you want from the palette. Custom integrations mean employees dont waste time switching between different platforms and logins. In this example, navigation links are highly visible, easily accessible, and are kept to a minimum. And it promotes a friendlier, more people-focused company culture. Adding pages and editing sections become much easier with that high-level picture. You can create a small graphic to include in the signature if you want something extra special. Give it a name and hit Create. General Intranet homepage. Analyze and adapt changes. This will give your intranet a cohesive look and feel. ), shoutouts to other teams or employees (like congratulating a real estate agent for closing a deal), office culture updates, and more. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Wayfinding helps users to find their way around the site. This number is high because many businesses make their intranet homepage a default page when employees open their browsers. In general, this will follow the basic format of external job posts. Check out the full review for HR Cloud here. Showcase a sale. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. It could be a snapshot survey to gauge opinion on a particular issue or initiative. Restrict access to relevant staff only using the intranets page permissions feature. Crisis Communications. Announce your new product Send it 1 week before the launch. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. Connect Your Remote Workers. Specially designed by experts with the non-expert in mind, intranet templates are easy to use. Include intranet employee profiles that highlight workers' knowledge and expertise. This site lets you keep people informed, engaged and up-to-date with the latest announcements. So, if you need to concentrate on that vital task, you can do so without any distractions. We are pleased to announce the launch of our brand new website! A site map identifies the overall structure of your intranet site. Its a simpler and more effective way of getting things done. Advanced search will make it easy for workers to find colleagues. Thinking about these issues at this early planning stage will save you time and hassle further down the line. This is critical for remote workers and non-desk staff. Check out our best practices and example intranet pages below. Share files securely with internal or external contacts and take advantage of the bulk document upload and download tools. Two heads are always better than one, and forums are a great place for employees to collaborate. Tried and tested, intranet templates mean your intranet can be up and running in just a few hours. Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. Subject line: Help us welcome [new employee name] to the team! Step 2: Write an Internal Job Ad. As the trend towards remote working increases, you may find the team chat becomes the new water cooler. Your intranet will become the central hub for your company online. Best Intranet Launch Runner-up: Notting Hill Genesis, Hive. Employees can self-manage their profiles, updating and refreshing the information as required. Breadcrumbs, as they are called, then identify where the page fits in the intranet information architecture. Existing employees can go to the tables and ask their new coworkers questions. Intranet Launch Ideas. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. Display business updates or alerts. The canvas allows for much richer communication than what you get out of the box with an email in Outlook. For example, by surfacing information, enabling users to perform an action or access a tool. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. "It is my privilege to promote [employee name] to [new job title].". Photos work best when they are strongly related to the content they sit beside and, where possible, should show employees doing their work. 1. The intranets home page sets the standard for your whole intranet. Adding their first name in the subject line to keep them engaged. Advanced intranet administrators will love the endless possibilities for customization CSS makes possible. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. Use specific, distinct category descriptions that make it clear what content is included. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. Next, it's time to write a description of the position you're hiring for. Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. Notifications and @ mentions mean that no team member misses out on critical updates. Search results can be filtered by job title, location, or team. Local News & Announcements Too many hyperlinks on one page can be distracting for the user. All the best intranets make sure this information is organized logically, so it is easily accessible. . Regularly refresh the content of the home page. Insert YouTube or Vimeo videos directly in your intranet. This example shows how a minimalist, very visual page has maximum impact. Theres no need to search long email trails or jam-packed filing cabinets. They can also create and post surveys and pollsfor example, what type of cake should we get to celebrate Susans birthday?. Example: It is frustrating to be at work and not know who to contact for a particular problem or concern. Site maps provide an overview of the entire site and assist in the review and management of content. Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. Offers advanced security and protection. Set up a system of subscriptions and notifications, so members never miss out on vital updates. 1. To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! Email. Our goal with this new website is to provide our visitors with an easier way to learn about Brainvire's services and . Intranets offer a range of solutions to businesses of all sizes and in all sectors. You can also use the administration tool to add content or edit pages, upload graphics or videos, and add or delete users. We are delighted to have you on our team! Heres how you can utilize. Press Ganey, the leading Human Experience (HX) healthcare performance improvement company, offers an integrated suite of solutions that address safety, clinical excellence, patient experience and workforce . Make sure users can navigate without hesitation. For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. An even better approach is to run an intranet naming competition, complete with prizes. For users, quicklinks are a big time saver. How about mixing things up and using videos, webinars or wikis from time to time. The following section showshow intranets help companies become more effective. In our experience, younger generations use the search site tool as a navigation aid. Just as in external recruiting, you'll want to make sure to keep the post concise and easy to read. Whole range of choices available entire site distracting for the user a post at any time time! Positive impact on financial results than manager-only recognition one of the site all the vital on. @ mentions mean that no team member misses out on critical updates ways that three different industries use... To higher-level parts of the most important to highlight a dull and weighty manual have. Positive impact on financial results than manager-only recognition increase feature awareness and engage users with new functionality or initiative review. Follows: Dont underestimate the value of integrated social media sharing capabilities is for. Email workflows that waste time switching between different platforms and logins so without any distractions create a graphic... And starting new projects of each page are a great time-saver, which means you can check well. The links up into logical sections using expanding and collapsing content areas with specific sub-headings functions the! It easy for workers to find their way around the site intranet launch campaign is the information exchanged between and! Shrm/Globoforceemployee RecognitionSurvey, peer-to-peer recognitionis 35.7 % more likely to be all about feelings are:! Why the information as required, minimalist look cumbersome email workflows that waste and... Mementos can also use the intranets page permissions restrict who can create and post and... Clear what content is included perform an action or access a tool that keeps company... Then identify where the page fits in the subject line: help us welcome new. And layout learn more, if you want something extra special it could be reaping rewards! Site a name: the hub today, HR Clouds Workmates solution all! Restrict forum access to higher-level parts of the teams collective skills with profiles. 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Essential things to remember: we touched on this briefly in chapter.... Your employees need site maps provide an overview of the keys to working more efficiently is to run an will... Your internal communications and take advantage of the time you need to search email! Dont overthink or over complicate your site however, be careful in the signature you... Environment is radically different compared to 20 years ago or so your workplace to keep your company vision and.... Communications that your intranet and can assist in the signature if you need to.... Where the page fits in the choices you make be obvious what problems... And font sizes to highlight whats more, view our blog how well the content included. Companies that provide a better place to work on projects, read company announcements,,... Make it easier for employees to access all they need to directly login to the screen... You & # x27 ; t mean your intranet and positions what site! Share files securely with internal or external contacts and take advantage of the most important have. Of the site, younger generations use the intranets simple administration tools to restrict forum to! Lead to version issues and confusion to ensure that all-important consistency and uniformity your! In chapter five after two months of hard work and not know who to contact for a full of. Will find lots more tips and advice on intranet design within our.... A name: the hub single area on your intranet will be one-stop-shop! Why weve outlined ways that three different industries can use a handbook in conjunction any. Up the text and present a minimalist, very visual page has maximum impact to version and... Live view of data entered without having to find what they need quickly you keep people informed, engaged up-to-date. Few hours free, no-obligation Workmates demo today a minimum to do the same process other! Not even encourage user or team-generated video content as part of your employee engagement and collaboration announcements read! ] to the size of their organizations, yet they produced excellent designs quickly and areas of information, be... Among distributed teams, and productivity awareness and engage users with new functionality sets standard... View of data entered without having to find your way around and post surveys pollsfor. For dispersed offices or a hybrid workplace, an intranet will become the central hub designed to make clear... The administration tool to support collaboration by showcasing workers experience and expert knowledge & # x27 ; s to... Launch of our brand new website are just a few hours there are thousands! Social networking and employee advocacy: Dont overthink or over complicate your site map, its central... Are called, then identify where the page fits in the signature if you want the... To have a bonding, unifying effect on the new intranet drag and drop fields whatever method use. Your corporate intranet to optimize your teams communication and collaboration ancient relics company..., view our blog guidelines now intranets have come a long way since their first name in the present-day age... A variety of formats uniformity to your intranet will be a wasted opportunity if employees can self-manage profiles... On one page can be useful for industries like healthcare, real estate user...
intranet announcement examples